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Bookkeeper

Summary:   Responsible for all aspects of Accounts Payable and Accounts Receivable, as well as office and administrative support.

Essential Duties and Responsibilities:    

  • Performs all aspects of Accounts Payable, including matching invoices, entering in QuickBooks, making check runs, and mailing payments.
  • Performs all aspects of Accounts Receivable, including mailing out invoices, receiving and applying payments, making bank deposits, and sending out collections reports.
  • Provides administrative support as needed, such as answering phones, greeting visitors, order entry, filing, assisting with special projects and other general office tasks.
  • Maintains a high level of professionalism and accuracy.
  • Effectively monitors and orders office supplies and equipment.
  • Maintains fixed assets list and the chart of accounts.
  • Takes all reasonable discounts on supplier invoices.
  • Collects sales taxes from customers and appropriately remits them as applicable.
  • Conducts periodic reconciliations of all accounts to ensure accuracy.
  • Provides information to the external accountant who creates the company’s financial statements.
  • Assembles information for external auditors as necessary.
  • Maintains an effective and orderly accounting filing system.
  • Maintains a professional working relationship and effectively communicates with all employees, managers, vendors, customers and regulatory agencies.
  • Understands and complies with company policies and procedures, regulatory and reporting requirements, and safety regulations.
  • Regular attendance at work is required.
  • Performs other assignments as necessary.

Qualifications: 

  • Associate degree or equivalent education from a two-year college or technical school, one year related experience and/or training, or equivalent combination of education and experience.